Do You Make The Most Of Work Meetings?
There are many jobs where you may feel as though you spend more of your time in meetings than actually doing the work you’re paid for. Everyone would agree that it’s important to make meetings as effective as possible, and the ways in which to do this may evolve with more people working from home at present.
A recent article for Forbes highlighted research by Doodle, which found that, firstly, people probably spend too much time in meetings.
The poll revealed that almost one-third of executives spend 20 hours each week in meetings, while this falls to 21 per cent among employees. That still means that almost one-quarter of employees are spending around half of their working week sitting in meetings.
What’s more, many people get distracted in meetings. The survey found that 25 per cent of people had seen a colleague fall asleep, watching videos or taking selfies during a meeting.
An even higher percentage (58 per cent) have seen someone leave a meeting to send a text, take a call or just to work on other tasks.
All of this implies that for many people, meetings aren’t being used effectively in their daily working lives. The research also found that 60 per cent of employees had attended meetings where they didn’t accomplish anything, while 59 per cent of executives said that they’d been called to meetings that didn’t need to involve them.
Renato Profico, CEO of Doodle, commented: “The findings from our report made it clear that today’s companies are struggling with how to address the negative impact of ineffective meetings.”
If these are issues that sound familiar in your business, you could attend training on organising and running effective meetings.
As Forbes pointed out, it may be necessary to have more frequent meetings while teams are all working from home, to ensure people stay connected. However, it’s essential that these meetings serve a purpose and are productive.
The news provider offered some advice about how to ensure that you get the most out of the meetings you attend. The first tip is to be selective about which meetings you attend. Think carefully about whether you bring unique expertise or insight to a situation. If you and a teammate are both due to attend, work out whether that’s necessary.
It might be more efficient for one of you to attend and simply update the other afterwards.
When you’re in a meeting, it’s important to focus on what’s happening in the room, or virtually. Practicing active listening can be one way to ensure you stay focused on what’s being said and get the most out of this time.
BenefitsPro recently offered some tips on how to have the most productive remote meetings if you’re working from home. Making sure that you allow everyone to have a chance to provide their input without people speaking over one another is one thing to be mindful of.
You should also ensure that, along with an agenda for the meeting, you send details of how people can dial in or join the online meeting. Make sure you tell them whether it will be a voice call or involve video too.